This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Human Resource Management (HRM) application ("the App"). Please read this privacy policy carefully. If you do not agree with the terms of this privacy policy, please do not access the application.
2. INFORMATION WE COLLECT
2.1 Personal Information
We may collect personal information that you voluntarily provide to us when you:
- Register for an account
- Use the application features
- Contact us for support
This information may include:
- Name
- Email address
- Phone number
- Employee ID
- Profile photo
- Job title and department
- Work location and address
2.2 Attendance and Work Data
- Clock-in and clock-out times
- GPS location data (when using location-based attendance)
- Work hours and overtime records
- Leave and absence records
- Task and project assignments
2.3 Automatically Collected Information
- Device information (model, operating system, unique device identifiers)
- IP address
- App usage data and analytics
- Log data and crash reports
2.4 Camera and Media
- Photos and images (for profile pictures or expense receipts)
- Camera access (for biometric authentication or document scanning)
3. HOW WE USE YOUR INFORMATION
We use the collected information for:
- Managing employee attendance and work records
- Processing leave requests and approvals
- Tracking work hours and generating reports
- Facilitating communication between employees and management
- Improving app functionality and user experience
- Sending notifications and important updates
- Ensuring security and preventing fraud
- Complying with legal obligations
4. DATA SHARING AND DISCLOSURE
We may share your information with:
- Your employer or organization administrators
- Service providers who assist in app operations (cloud storage, analytics)
- Legal authorities when required by law
We do not sell your personal information to third parties.
5. THIRD-PARTY SERVICES
The App may use third-party services including:
- Firebase (Google) for authentication, analytics, and cloud services
- Google Maps for location services
- Cloud storage providers for data backup
These services have their own privacy policies governing their use of your information.
6. DATA SECURITY
We implement appropriate security measures to protect your information:
- Encryption of data in transit and at rest
- Secure authentication mechanisms
- Regular security assessments
- Access controls and user permissions
However, no method of transmission over the internet is 100% secure.
7. DATA RETENTION
We retain your personal information for as long as:
- Your account is active
- Required by your employer's policies
- Necessary to comply with legal obligations
- Needed to resolve disputes and enforce agreements
8. YOUR RIGHTS
You have the right to:
- Access your personal information
- Request correction of inaccurate data
- Request deletion of your data (subject to legal and contractual obligations)
- Opt-out of certain data collection (e.g., location tracking)
- Receive a copy of your data in a portable format
To exercise these rights, please contact your organization's administrator or our support team.
9. LOCATION DATA
If you enable location services:
- We collect GPS data for attendance tracking
- Location data is used to verify work location
- You can disable location services in your device settings, but this may limit app functionality
10. CHILDREN'S PRIVACY
The App is not intended for use by individuals under the age of 18. We do not knowingly collect information from children.
11. INTERNATIONAL DATA TRANSFERS
Your information may be transferred to and processed in countries other than your country of residence. We ensure appropriate safeguards are in place for such transfers.
12. CHANGES TO THIS PRIVACY POLICY
We may update this privacy policy from time to time. We will notify you of any changes by:
- Updating the "Last Updated" date
- Sending notifications through the app
- Posting notices on our website
13. CONTACT INFORMATION
If you have questions or concerns about this privacy policy, please contact:
Email: support@attendious.com
Address: Saudi Arabia
14. CONSENT
By using the App, you consent to this privacy policy and agree to its terms.
15. SPECIFIC FEATURES
15.1 Biometric Data
If the app uses facial recognition or fingerprint authentication:
- Biometric data is stored securely on your device
- We do not store biometric templates on our servers
- You can disable biometric features at any time
15.2 Push Notifications
- We send notifications for attendance reminders, approvals, and updates
- You can manage notification preferences in app settings
15.3 Analytics
- We use Firebase Analytics to understand app usage
- Analytics data is anonymized and aggregated
- You can opt-out of analytics tracking in settings
16. COMPLIANCE
We comply with applicable data protection laws including:
- General Data Protection Regulation (GDPR)
- California Consumer Privacy Act (CCPA)
- Other relevant regional data protection regulations
17. DATA BREACH NOTIFICATION
In the event of a data breach that affects your personal information, we will:
- Notify affected users within 72 hours
- Report to relevant authorities as required by law
- Take immediate steps to secure systems and prevent further breaches
This privacy policy constitutes a legally binding agreement between you and the organization operating this application.